Online Art Inventory Management Systems act as a useful tool for artists, galleries, museums and collectors to keep track of their artworks. Most major art organisations now use these kinds of systems as they an efficient way of collecting important information about artworks. They are also regularly backed up, so users do not have to worry about data being lost. Information is stored and readily available for clients and galleries to view at any time from any device. Helping greatly with art management the systems also allow users to trace where an artwork is showing, archive when and how it was created, as well as where it goes on to be sold and who will be buying it.

Here is a list of key players:


Art Base

Formed in 1993, ArtBase is a platform designed to help its users keep track of their artworks, ideal for those running collections. The database manages your inventory and contact information linking them together. Through Art Base you can track sales, manage customer relations and have a complete inventory of an objects history at your fingertips. Art Base is scalable for any business, being used for collectors or galleries alike.



ArtBinder is the art world’s first ‘on-the-go inventory management tool,’ established in 2010. Built by a former gallerist and team of experts the platform is the first IPhone and IPad application that has been specifically created for the art world. It aims to maximise sales outreach, creating a streamline communication whilst keeping your inventory private and secure. The tool is used by top galleries such as White Cube, Hauser & Wirth and the Lisson Gallery amongst many more.



Artcloud is a marketplace and art management application which helps galleries, artists and collectors buy, sell and discover art. artcloud is used internationally by dealers, artists, consultants, curators and collectors. They have also launched an app which helps users visualise the artwork in your own space through projecting the image.



Founded in 1999, Artlogic is an art Technology firm that works with galleries, artists and collectors internationally. In 2006 with the backing of the Victoria Miro and Hosfelt Gallery the first online version of Artlogic was launched. The art gallery database allows users to create websites, inventories, management systems and additionally functions through an IPhone or IPad app. The database aims to give owners the opportunity to increase sales and grow their businesses.



Founded in 2002 Artlook is a UK based software development company providing specialist services to businesses and individuals working in the visual arts sector. Artlook’s software can be used for selling, marketing, organising, sharing, managing and tracking artworks. They work closely with artists and galleries manufacturing software and websites in order for them to get noticed.



Arteia was launched in 2018 after two successful fundraising campaigns and has been part of THE KHUBE, the KPMG Luxembourg’s incubator which focuses on fintechs. KMPG assists Arteia with financial matters. The platform offers a secure and intuitive solution ‘facilitating inventorisation, visualisation, logistics, financial optimisation and the sharing of your collections.’



Founded in 2004 ArtSolution is a platform which aims to provide the best specialised technological tools for the art world. Aiming to provide IT services to art dealers, galleries, fairs and institutions internationally. They specialise in providing secure websites and apps that are easy to set up and straight forward to use as well as this offering efficient software and management systems.



Founded in 1989, Artsystems specialises in providing art gallery software and art collection software to professionals. Artsystems started out creating custom data management software solutions for art institutions and galleries and was involved in organising a large catalogue of Andy Warhol’s works.


Artwork Archive

Founded in 2010 and based in Denver CO, Artwork Archive is a database which helps its users easily organise and manage their artworks. One of the first cloud-based art inventory systems, they now serve thousands of artists, collectors and organisations globally.



Designed to replace old inventory management software GalleryManager aims to make managing inventory more straight forward for its users. It is a web-based solution for tracking the artwork, accessible from computer, internet or mobile devices.



GalleryTool is an online art inventory software system, specially developed for art gallery managers and artists. It aims to be user friendly application where artists are the focal point. The tool makes it easy to search for artists and to add to and modify profiles.


Managed Artwork

Founded in 2001, Managed Artwork built the first web-based artwork management solution. Created to manage every gallery detail from the database, including inventory, artists, consignments, sales and contacts. The tool is cloud based which means you can manage your account from anywhere.